Abstract Submissions

We are currently accepting abstract submissions that will be featured at the symposia and poster sessions during the conference!  You are encouraged to submit your abstract for consideration as both an oral and poster presentation.

Please note that most abstracts will include objectives, methods, results and conclusions of the research project. However, we realize that this format does not apply to all research projects, and more reflective-type abstracts will also be accepted.

For tips and more information, visit Poster Guidelines and our Requirements for Poster Presentation:

Poster Guidelines

Guidelines for Making a Good Poster

Preface:

Students are encouraged to submit posters for presentation at conferences. A panel of “judges” reviews and rates the posters, with the top ones receiving well-earned recognition and prizes. Poster content is, of course, central in making these assessments but other considerations also weigh importantly in the review. If the design and visual appearance of a poster do not attract viewer attention and hold it enough to convey the author’s message, “content” will not count for much. Based on past experience here are some suggestions we hope you’ll consider. Your central objective in any kind of presentation—verbal, written or poster—is to convey a message. You are asking an audience, not under your control, to spend time viewing your message. We hope these guidelines will help you capture and hold viewer attention. Be creative, and if some suggestions are not relevant to your project, or you have better ideas for making a visual impact, ignore them. Your poster, whether viewed by a conference participant or “judge,” will be evaluated on the basis of your project’s “content” (i.e., what you did, what you found, why it is significant). Make it as easy as possible for your viewers to access that content.

Initial presentation:

Does your poster make a pleasing presentation from a distance? Does it present a “hook” that invites the reviewer to look more closely?

Placement:

If the poster stand permits, place the poster so that the average viewer will have about 60% of the poster above eye level and 40% below. Looking up is easier than looking down, and if viewers have to bend down or squat to see the lower portion you may lose their attention.

Abstract:

If relevant to your project provide an abstract. Use bullets with abbreviated telegraphic text and list only the main points.

Title:

Use a short primary title, followed if necessary by a longer subtitle. If possible, word the title so as to “hook” the reviewer into looking at the poster. Avoid long, all-inclusive titles as might be appropriate for a journal article.

Authors:

Give clear attribution to the names, schools and study years of the authors, and to faculty support if relevant.

Headings and content:

List headings for major sections which, in the case of a research study, might include hypothesis, methods, results, discussion, and conclusions. In each section use the minimum text consistent with clarity and subject matter; prefer telegraphic style whenever possible, and minimize use of full language prose as would be appropriate in an article. Make maximum use of bullets for ease of quick review; use sequential numbers, 1,2,3…, only when describing a sequence of steps. Prefer use of the active voice, e.g., “we found,” rather than “it was found,” and declarative prose.

Background color:

Avoid a color that transitions over the panel from light to dark since it will reduce the contrast between some of the text and the background.

Font:

Use a font size that permits your poster to be easily readable from about five feet since you may have multiple viewers at any one time and you don’t want to exclude those with more limited visual acuity. Use the same font size throughout except for titles and headings, which can be larger, and for references, which can be smaller. Avoid unnecessary changes in font style; don’t be “cute” by shifting styles. Occasional use of italics, bold, or underline for emphasis may be appropriate, however.

Graphics:

Use self-explanatory graphics that don’t require reference to other parts of the poster and provide complete legends and scales on the X- and Y-axes. Use bright, contrasting lines and symbols, that is, don’t have dark red lines against a dark blue background, etc. If appropriate, you can include a one-sentence interpretation of a graph’s significance in the text portion of the poster.

Sequence and flow:

Organize the various sections of your poster into a logical sequence so your reviewer can proceed through your presentation as you intended. Do you want viewers to proceed left to right, and then down a row, as in a book, or to read down as in a column, or some other sequence? If there is any doubt as to sequence, provide arrows or numbers that lead the reviewer from one block to the next.

Pictures:

Make sure your pictures of persons, buildings, scenery, etc., are relevant to your central message by providing context, etc. Use photos to reinforce content and not solely as decoration. Place pictures close to relevant text and graphs.

Take-away information:

Consider the merits of providing viewers with a one-page handout that summarizes the key elements of your project (beyond what is presented in the program abstract) and provides author names and contact information. The annual GHEC conference has two central objectives—to learn from others and to network—and an attractive handout will facilitate both.

Two-minute test:

Finally, submit your poster to the “two-minute test” with friends unfamiliar with your project. Ask them if they can, after a two-minute review, grasp the basics of your project and accurately summarize your core message?

*Guidelines taken from Global Health Education Consortium (GHEC)

Requirements for Poster Presentation
  • Maximum poster size is 4 feet tall by 4 feet wide (4’ x 4’).  Do not exceed the maximum poster size as your poster will not fit in the space available
  • Poster boards and Push Pins for attaching your poster to the poster board will be available on-site at the venue
  • Lamination is not recommended due to the difficulty of attaching heavy posters to the poster board
  • Tables will not be provided. Small-sized copies of your poster (encouraged!), other pertinent literature, or business cards may be placed in an envelope and attached to the poster board for distribution
  • Poster board allocations will be provided to presenters upon registration at the conference
  • Posters may be set up beginning at 7:30 a.m. on May 13, 2016
  • The official poster sessions will take place in the afternoon of May 13 and May 14, but posters will be available for viewing throughout the conference
  • At least one author is expected to tend to the poster during official poster sessions
  • Posters must be removed by 3:00 p.m. on May 15, 2016.

Good luck with your project, and we look forward to seeing your poster presentation!

Requirements for Oral Presentations
  • Oral presentations will be made during each of the scheduled symposia sessions.  The final presentation schedule with specific details will be posted by Monday April 4th, 2016.
  • Symposia sessions are scheduled to a take place on Friday, May 13 and Saturday, May 14, 2016.
  • Students, Faculty and Health Professionals will be part of each of the sessions.  Students will not present their work separately.
  • Presentations can be made using Power Point, Prezi, or any other format that is conducive to conveying the information as necessary.  A screen and computer will be available for use in each of the breakout rooms.
  • Presentations should be between 12-15 minutes in length.  This will be followed by a question and answer period that is moderated by the session chair.

Good luck with your project, and we look forward to your presentation!

Student Awards:
Best oral presentation: $500
Runner-up for oral presentation: $300
Best poster presentation: $200
Runner-up for poster presentation: $100


Abstract Registration and Submission – Has Closed.

To submit an abstract, please click the button on the left which will have you register an account with Oxford Abstracts, where you have to fill in your information. When you account is set up please proceed in submitting the abstract by click the button on the right.